How we collect, use and protect your personal information.
Our Commitment
Handling your information with care and respect
What personal information we may hold
Student Information
Parent & Guardian Information
Staff Information
Website & Enquiry Information
When you submit an enquiry through our website or contact us by email or phone, we collect your name, contact details and the content of your enquiry in order to respond. Our website may also collect anonymised usage data via analytics tools.
Purposeful, lawful and transparent use
01
To manage enrolment, maintain student records, track attendance, process fees, communicate with parents and fulfil our obligations as a Pearson Edexcel approved centre (Centre No. 92651).
02
To support each student’s learning, pastoral care and holistic development, including sharing relevant information with teachers, subject coordinators and the school directress as appropriate.
03
Photographs and videos of students taken during school events, concerts, sports days and activities may be used on our website, social media and in printed materials. Written consent is obtained from parents or guardians at the time of enrolment.
04
To send school notices, newsletters, event invitations, fee reminders and important updates via WhatsApp, email or printed letter. You may contact us at any time to update your communication preferences.
Sharing & Security
Who we share data with and how we protect it
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Student registration details are shared with Pearson Edexcel as required for examination entry, results processing and certification. Pearson’s own data privacy policy governs their handling of this information.
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We may share information with service providers who support school operations (such as IT systems or payment processors) under strict confidentiality obligations. Personal data is never sold or shared for commercial or marketing purposes.
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We may disclose personal information where required by Sri Lankan law, a court order or a regulatory authority, or where disclosure is necessary to protect the safety or welfare of a child or member of staff.
Retention & Your Rights
How long we keep data and your rights
Data Retention
Student academic records are retained for a minimum of seven years following a student’s departure from the College. Financial records are retained as required by Sri Lankan law. Contact and enquiry data is held only as long as necessary for its original purpose.
Right to Access
Parents, guardians and adult students may request a copy of personal information held about them or their child by writing to the school. We will respond within a reasonable timeframe and in accordance with applicable law.
Right to Correct
If any personal information we hold is inaccurate or incomplete, please inform us and we will update it promptly. It is particularly important that emergency contact and medical details remain current at all times.
Cookies & Website Analytics
Our website may use anonymised analytics cookies to understand how visitors use the site. No personally identifiable information is collected through cookies. You may disable cookies through your browser settings at any time without affecting your ability to access our content.
We are always available to answer your privacy questions
If you have any questions about this Privacy Policy, wish to exercise your rights or have a concern about how your personal information has been handled, please contact the school directly. We are committed to addressing your concerns promptly and transparently.